Top 5 Ways to Optimize Your Job Tracking Software for Manufacturing

2019-09-05T16:03:07+00:00May 23rd, 2019|Manufacturing Integration|

Using job tracking software for manufacturing and integrating it with your existing project management and accounting software provides a complete view of your business processes. Improve the productivity of your business and optimize your job tracking software with these 5 tips.

Job Tracking Software for Manufacturing

Excel spreadsheets are great, but they can’t adapt to your manufacturing needs as your business grows. Using job tracking software for manufacturing helps you stay on top of your job scheduling, crew tracking, time tracking, task tracking, and asset tracking.

This ensures that you always have an accurate record and don’t need to fill in the blanks on your Excel sheet with a guess.

If you haven’t yet upgraded your Excel or paper records to integrated job tracking software for manufacturing, you’re likely costing your company additional time and money and missing out on valuable insights. Here are five things to consider when it comes to optimizing your job tracking software for manufacturing.

1. Sync Your Billing

Happy, satisfied customers are the key to your business, and integrating your time-tracking software with your accounting software helps streamline billing and keep your customers up to date on their billing data.

Integration also increases your productivity by saving you time and doesn’t require you or your employees to manually enter billing data from spreadsheets. Instead, your integrated cloud-based software systems seamlessly share information, keeping your data as up to date as possible.

2. Use Project Management Software

Projects that run over time and budget are a major concern for manufacturing companies. Integrating your job tracking software for manufacturing with your project management platform can provide insight into time spent on projects to track profitability and catch problems before they occur.

You need good data to make business decisions, and integration can help you monitor the progress of your manufacturing process to help your company stay profitable and increase your productivity.

3. Set Expectations for Time-Tracking

Using time-tracking software for your teams is a great way to optimize your job tracking software for manufacturing, but if you’re not careful, it can still lead to unproductive work habits. Setting expectations for honest and engaged time-tracking helps teams know what is expected of them and be more engaged in their work.

A good suggestion is to have team members stop their timer every time they take a break, check your social media, or grab a snack from the break room. Doing this will help you and your team realize how often they are distracted from their work, and keep productivity in mind as they go throughout their day. Simply knowing where you spend your time every day can make you more aware of your productivity and help you work faster.

4. Get to Know Your Top Employees

Using your resources effectively is the best way to optimize your job tracking software and your best resource is your employees. Using job tracking software for manufacturing allows you to see which employees are top performers and which employees may be struggling.

Job tracking software can also be used to provide insights into which employees are best suited for different tasks.

Not everyone has the same strengths. When you know the strengths of your employees, you can assign them tasks that are suited to their strengths. This is both more effective for your business and more rewarding for your employees.

5. Track Time for Accurate Quotes

Can’t remember how long that last job took? When you’re quoting a price for a similar job, missing information can lead to a loss of revenue if your quote is off. However, if you’ve integrated your job tracking software for manufacturing, you will have quick access to time estimates for previous jobs and can give an accurate quote.

Tag your time entries for the type of work you do so you can easily reference it when a future job comes along. This way you know exactly how and where your time was spent and you can give an accurate quote to your customer. This helps make for a better overall customer experience and company profitability.

Benefits of Custom Integration

While there are many benefits to using job tracking software, ultimately the integration of job tracking software for manufacturing gives you a full picture of all your business processes. Track your scheduling and know your financial resources at a glance.

Combining your job tracking software with your project management platform allows you to see exactly where your projects are and who is working on them so you can effectively allocate resources and schedule employees when needed. Some main benefits include:

  • Easily sync your team with live updates from one easy platform
  • Live updates allow you to see what tasks your team is working on
  • Easily see deadlines and keep jobs on track
  • Visibility between project management and financial software
  • Flexible shift scheduling helps you schedule people when you need them.
  • Integration with programs like Quickbooks so you can sync jobs with your accounting records
  • Get accurate time tracking for jobs to avoid going over on cost

Perhaps the greatest benefit of getting a custom integration for your job tracking software for manufacturing is the increased productivity your team can enjoy.

Finding a SaaS company like DocInfusion that can build custom APIs for your specific integration needs makes it easy to grow and scale your business while keeping track of the manufacturing process. Grow your business with custom integrations.